SpaOps builds a custom Airtable + Retool system for 3–10 location med spa groups so you can track revenue, leads, bookings, follow-up gaps, and commissions in one place in as little as 3 weeks.
Built for multi-location med spas. · Done-for-you setup. · No internal ops team required.
The Problem
When you are managing multiple locations, the numbers usually exist somewhere — but not in a format operators can trust or act on quickly. Revenue lives in one system. Leads live in another. Follow-up tasks sit in inboxes or spreadsheets. Commissions get patched together manually. By the time leadership sees a problem, the week is already gone.
You cannot see daily revenue, bookings, lead volume, and follow-up performance across locations in one view.
Front desk and sales follow-up is inconsistent, so leads leak and reactivation opportunities are missed.
Commission tracking creates friction, manual cleanup, and distrust.
Reporting is delayed, inconsistent, and too messy to use in daily management.
Your software produces data, but not a practical operating system for running the business.
The Solution
We set up a done-for-you Airtable + Retool operating dashboard tailored to how your med spa group already runs. Instead of buying another generic platform or managing a long analytics project, you get a practical v1 system that brings your core numbers together, highlights what needs attention, and gives owners, managers, and operators a shared view of performance.
3-Week Go-Live
Week 1: Intake, KPI definition, source-system access, Airtable schema
Week 2: Integrations, dashboard build, first manager review
Week 3: QA, revisions, training, go-live
One dashboard for revenue, leads, bookings, follow-up gaps, cancellations, no-shows, and commissions
Data pulled from your existing tools, exports, and spreadsheets
Views for leadership and location managers
Action-oriented reporting so teams can see issues and work them
Fixed-scope implementation with a fast go-live timeline
What Gets Tracked
Daily revenue by location so you can spot underperformance early
Lead volume and lead source so you know what is actually driving demand
Consultation booked rate so you can see where conversion breaks down
Missed follow-up queues so leads do not disappear after first contact
No-shows and cancellations so managers can address avoidable leakage
Provider or salesperson commissions without the usual spreadsheet mess
Weekly summary reporting for owners and regional operators
Why Operators Choose SpaOps
Built specifically for multi-location med spas, not generic SMB reporting
Faster and lower-risk than hiring an analyst or starting a custom BI project
Uses flexible no-code infrastructure, so updates stay fast after launch
Focused on operational clarity, not vanity dashboards
Delivered as a concrete package with a clear timeline and clear scope
If you are already running multiple locations, you should not be operating from disconnected reports.
Book a Discovery CallPricing
The Growth package is the clearest fit for most 5–10 location groups that need operational discipline without building an internal analytics function.
For 3-4 location groups that need core visibility fast.
Best for med spa groups that need a reliable operating dashboard across multiple locations.
For 10+ locations or more complex systems, roles, and reporting needs.
FAQ
Get Started
Tell us about your business. We will map your current tools, identify the core KPIs to unify, and tell you if SpaOps is a fit.